A Purchase should be created when you are making a Purchase from your suppliers. Note that for self-produced items, you create a Purchase from (Self Production). To manage a Purchase, go to Purchase Window:

  1. Click Purchase at the top of menu bar
  2. You can create new Purchases, view and manage existing Purchases through this window

To create a Purchase:

  1. From the Purchase Window, select the Supplier from which you are making the Purchase
  2. Click Create Purchase
  3. Enter the Invoice No given by your supplierĀ 
  4. Enter the purchased items with their quantities, cost and taxes at the right section
  5. If a purchase item is the result of Ordering, use the Receive Pending Orders button and select the appropriate order entries (see Ordering from Supplier article)
  6. Enter the shipping cost if there is any
  7. Click Save
  8. Select Yes when prompted to post the Purchase (See Post and Unpost Purchase/Transfer for more details on posting concept)

After you have created the Purchase:

  • The cost price of the items will be adjusted (we use averaging cost price method to ensure your cost price remains accurate under fluctuating price from suppliers)
  • If you have chosen to post the Purchase, the stock quantities of the items will be adjusted as well
From the Purchase Window, right click on a Purchase to carry out operations on that Purchase such as:
  • Posting/Unposting an existing Purchase (See Post and Unpost Purchase/Transfer for more details on posting concept)
  • Editing an existing Purchase
  • Deleting an existing PurchaseĀ